Matchmaking events - How do they work?
A matchmaking event is a quick and easy way to meet potential cooperation partners.
20-minute business meetings are usually enough to build connections.
1. Registration
- Register for the event here.
2. Set up a profile
- Create your company profile in English.
- Add contact details of the person attending the event and your organisation information.
- If you are participating virtually, make sure your time zone is set correctly. This helps organising your meeting schedule.
- Indicate your availability - choose the time slots you are available for B2B meetings.
- Please note that it is mandatory to fill in at least one Marketplace Opportunity before the profile is activated.
- Your profile will be reviewed before it is approved and published.
3. Send and receive meeting requests
- Browse the list of attendees or check the marketplace profiles.
- Use the optional filters to easily find the ones aligned with your goals.
- Send meeting requests to those companies/persons you want to meet.
- Meeting requests must be confirmed by the recipients to be scheduled.
- Check every incoming meeting request and accept or refuse if not appropriate.
- Be active, not reactive.
4. Build connections
- A few days prior to the event, the exact time for your meeting will be scheduled. You can always check your agenda online in "My agenda" or "Meetings".
- You can log in on your profile also by downloading the b2match app (iOS/Android)
on your phone.
Virtual meetings
Please be informed that you do not need any additional software, only an up-to-date web browser, a microphone and for your choice a webcam.
5. Before the event - technical preparations
- Check your audio quality, using headphones is highly advised.
- Use a good webcam to improve the image quality, avoid connecting via phone.
6. During the online event
- Check the latest version of your meeting schedule through the platform.
- Access the platform and be online at least 5 minutes before your meeting starts.
- Respect the other participants' time and show up to all your meetings.
- If an unforeseen circumstance arises and you will not attend a meeting, please cancel your meetings through the platform. This way, the other participant will be notified.
- Press the START BUTTON in your profile and start your meeting.
Our support staff will be happy to assist you throughout the whole event.
How to initiate a Virtual Meeting?
- Identify promising participants on the Participants list or the Marketplace page on the event's website. Once you found a suitable meeting partner, click on the participant's card in order to access their profile
- Use the Messages functionality to chat about common interests and availability.
- Click on the participant's preview if the participant is marked as Available
- Click Request Meeting, under the participant's photo, to request a meeting
- Check My agenda and Meetings for your schedule and your list of confirmed meetings.
- At the time of the meeting, go to the Meetings page and click on Start Meeting
- You can invite guests through the Invite guests button, or share your screen through the screen sharing button
- A virtual meeting can be started at any given time before its ending time and it won't stop automatically, one of the participants has to end it
- The remaining time will be displayed on the top left corner
- The next meeting card will be displayed with one minute before the next meeting
- Clicking on Start Next Meeting will end the current meeting and will start the next one
Technical requirements for Virtual meetings
The virtual meetings take place through the b2match video tool, which is integrated in the b2match platform and it doesn’t need to/it can't be downloaded.
- install the latest version of your browser
Use a device with an incorporated webcam or a webcam. Without the camera, the meeting can still take place in the audio mode.
Microphone and camera
You can test your microphone and camera in your Meetings list, once you are logged in to your b2match profile. In order to do this, you need to click the blue Camera and microphone test and follow the instructions.
If there are issues, the system will indicate the browser's documentation's regarding the microphone and camera usage
- browser's permissions to use the microphone and camera
- system's permissions for the microphone and camera
Additionally, you can do the following checks:
- test your microphone with other apps, such as Google Meet, Skype, Zoom, etc.
- run Twilio's network test, which will start an automatic diagnosis to check if Twilio has permission to use your microphone and camera
- Twilio is the name of the software we use for online meetings
